of board meeting of Ridgeview Gardens Homes Association
March 23, 2004
began at 7:10 p.m. at Martin McReynolds'
Martin McReynolds (presiding), Linda Vargas.
Minutes of Feb. 10 meeting:
Approved, pending any corrections by absent board members.
Minutes of Feb. 24 special membership meeting also presented.
Starr Gobel was unable to attend but delivered a balance
sheet as of March 23, 2004, showing total assets of
$39,967.12, an increase of $5,333.67 (16.4%) over the
same time last year.
- Association CPA, tax status, proposed bookkeeper.
Martin reported he had met with CPA Larry D. Johnson
twice to discuss RGHA affairs and tax status. Johnson
is looking into the 2001-2002 state tax filing and
will file 2003 forms after receiving information on
RGHA books he has requested - a balance sheet, income
statement, printout of entire year's activity (general
ledger) and 2003 general ledger, i.e, printout of
entire year's activity.
Martin reported two developments in the search for
a bookkeeper. Larry Johnson recommended Nancy Sterling
in Sausalito, operating as CID Services (415-381-1411),
or James Ernst, CPA, in Santa Rosa (576-7070). Johnson
said he thought Sterling would charge a reasonable
rate and Ernst would be more expensive. Martin spoke
to Nancy Sterling, who was willing to take on RGHA
bookkeeping, including billing for assessments and
paying routine bills, preparation of reserve fund
estimate and other duties. She sent a formal proposal
which looked quite complete but her rate would be
$500 a month ($6,000 a year). No response has been
sent to her. James Ernst was NOT contacted. However,
Martin spoke to Melissa Gulley, who recommended Jeanine
Vatalaro (837-1818), a bookkeeper who charges $50
an hour. Martin spoke to Vatalaro, who confirmed she
would be willing to handle RGHA bookkeeping for that
rate. She awaits confirmation from the board. Linda
suggested that Starr and Melissa meet with Jeanine
Vatalaro, paying her for an hour's time if necessary,
and decide how much work would be required in order
to estimate the annual cost so the board can make
- Pool repairs - solar heating, pump, chlorinator.
Martin reported that the new solar heating panels
have been installed on the roof of the pool shed by
Bob's Pool & Spa, and the new pump and chlorinator
are in place in the pump room and being hooked up.
- Updating address list. Linda reported no progress
and Martin agreed to hand over some address changes
he had come across, including the fact that Manny
Mashouf is no longer owner of a home on Brookshire
and Harry Colombo's address is on Lakeview Drive (not
Paberview Drive, as listed in the computer, apparently
due to misreading of Mr. Colombo's handwriting).
- Creek maintenance. No report.
- Locking outer gate to common area. Martin reported
that Coggins Fence is preparing an estimate on reinforcing
the outer gate and installing a lock. The Coggins
rep, Scott Thompson, had called to ask if the present
gate could be moved a foot or two farther from the
street in order to get it out from under a tree trunk,
and Martin told him that yes, it could be moved. Martin
also contacted Santa Rosa Fire Department (Marita
Peterson, 543-3548), who said there is no restriction
on locking the outer gate but pointed out that the
Fire Department must have a key for access in case
of emergency. There are currently two lock boxes hanging
on the main gate to the pool, one with a pool key
for the Fire Department and one for PG&E. Martin noted
that the lock boxes would have to be moved to the
outer gate, which could complicate any rescue operations
at the pool, requiring firefighters to unlock two
gates to get into the pool.
- RGHA Web site. Martin said he would check with
Mark Zaifman on progress toward getting the Web site
operating. He reported that RGHA documents (Articles
of Incorporation, Bylaws and CC&Rs) have been scanned
onto a CD in digital form for transfer to the Web
site and the CD has been given to Mark. CPA Johnson
suggested that for title company purposes, the RGHA
insurance information should also be on the site.
Johnson also suggested using a password to limit access
to the documents but that appears contrary to the
board's intention to make them readily available to
anyone who wants to download them.
- Assessment of arrears, collections. Martin said
the board needs to prepare a list of homeowners who
have not paid their dues and start the collection
process outlined in the policy adopted. He said he
would contact Starr about this.
No date was set for the next meeting, pending e-mail consultations
with absent board members, probably after April 15.
- Phone messages.
Linda reported no new items from voice mail.
- Pool Committee.
Martin reported that the rain gutter on the back of the
pool shed is totally rusted out and dangling. Linda said
she would contact the man who replaced her rain gutters
and get an estimate for replacing this one. Martin relayed
word from Bob that neighbors' trees are encroaching on
the shed roof. It actually looks like one of our own trees
is doing this at one end of the roof. Linda said she and
Dennis Mohr will handle pruning the trees. Linda reported
that poison oak is growing profusely just beyond the common
area lawn. Martin said he will look into getting it removed,
perhaps by the city. Martin showed a photo of the sign
on the main pool gate that lists "adult hours," which
are no longer permitted. He proposed to take the sign
down and simply saw off the bottom portion, removing the
"adult hours" part.
- Revision of Bylaws and CC&Rs.
Martin reported the revision committee is meeting again
March 31 and has asked that an appeal be made for volunteers
to type up the revisions.
- Election committee.
No action taken but Martin and Linda discussed the need
to search for board candidates, starting with an appeal
in the newsletter.
- Proposed subjects: An appeal for typing help on the
document revisions, an appeal for board candidates, a
report on the Feb. 24 general meeting, report on a garage
burglarized on Brookshire Circle in January, call for
household toxics roundup June 12, reports on the hiring
of the CPA and efforts to hire a bookkeeper.
The meeting adjourned at 7:48 p.m.
-Submitted by Martin McReynolds, 3/26/04
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